FAQ's

Frequently asked questions

A Company Secretary is a professional responsible for ensuring that a company complies with relevant laws and regulations. They act as the company’s legal representative, maintain company records, and ensure its administration is in order.
In Malaysia, a company secretary must be a natural person who is a member of a professional body recognised by the Ministry of Domestic Trade and Consumer Affairs. The professional bodies recognised by the ministry include:
 
  • The Malaysian Association of Company Secretaries (MACS).
  • The Malaysian Institute of Chartered Secretaries and Administrators (MAICSA).
  • The Institute of Chartered Secretaries and Administrators (ICSA).
Every company in Malaysia is required by law to designate a Company Secretary within 30 days of its incorporation. The Company Secretary must be appointed from a recognised professional body and have the necessary qualifications and experience to carry out their duties. The appointment must be filed with the Companies Commission of Malaysia (CCM) within 14 days of the appointment. Any changes in the appointment of the Company Secretary must also be notified to the CCM within 14 days. The procedures for appointment and notification are detailed on the CCM website.
Outsourcing your Company Secretary services in Malaysia can offer several benefits:
 
  • Cost-effectiveness: Outsourcing eliminates the need for hiring a full-time in-house corporate secretary, saving on salaries, benefits, and office space.
  • Expertise: Outsourcing ensures access to experienced professionals well-versed in Malaysian company law and regulatory requirements.
  • Flexibility: Outsourced services can be scaled up or down according to the company’s needs, providing flexibility as the business grows or changes.
  • Compliance: Professional company secretaries are dedicated to ensuring compliance with legal and regulatory obligations, reducing the risk of penalties or legal issues.
Yes. You can switch to new Company Secretary services in Malaysia if you already have one. 
 

The process involves notifying the current Secretary of the termination of their services and appointing a new Secretary who will undertake the necessary steps for a smooth transition, including transferring records and fulfilling any outstanding obligations. 

You need a resident director/shareholder, a local residential address and a minimum paid-up capital of RM1.00 (though some situations may require more).
If all submissions are in order, it usually takes between 5-10 business days. Note that missing details, however minor, often lead to delays, which is why it’s important to compile all relevant information before filing documents.
Yes and no. Incorporation can be done without a business address, but one will be needed later to secure the necessary operating licenses post-incorporation. To save time, incorporate now so that by the time you do have a business address, you’re not starting from square one.